Constitution and Rules for IBM Retirees Club

1. Title

   The name of the Club shall be IBM Retirees Club (Hursley).

2. Objectives

   The objectives of the Club shall be to organise recreational, cultural and social activities for retirees of IBM United Kingdom Group of Companies.

3. Membership

   The following are eligible for membership of the Club:

   1. IBM Retirees
      Any IBM retiree who has been in receipt of an IBM pension from IBM United Kingdom Limited from his/her date of retirement
   2. The surviving spouse of an IBM Retiree, as in 3a above
   3. Other IBM retirees may become members at the discretion of IBM management.

   Membership does not extend to those inactive IBM employees on the Sickness and Accident Plan.

   On retirement, the IBM employee will be invited to join the Retiree Club of their choice. Should circumstances arise where the retiree wishes to join another Club, he/she should notify Retiree Services, IBM North Harbour.

4. IBM Club

   All IBM retirees and their spouses are automatic members of the IBM Club and do not have to pay any form of Club subscription to be an IBM Retiree Club member.

5. IBM Retiree Club Management
   1. The Retiree Club Committee shall consist of the officers of the Club, a number of ordinary members, as deemed appropriate by the appointed Company Trustees.

   2. The officers of the Retiree Club shall consist of a Chairman, Treasurer and Secretary, all of whom shall be elected annually.

   3. The objective of the Retiree Club Committee is to arrange a social programme to cater for the varied interests of members and any additional activities the Trustees may feel are necessary for the Club.

   4. Five members of the Committee may form a quorum. In the absence of the Chairman, the Secretary presides at Committee meetings. In the absence of both Chairman and Secretary, the meeting elects a Chairman.

      The Committee shall meet regularly and at least four times each year to review the finances and business of the Club. Minutes of all meetings shall be taken and a copy forwarded the IBM management representative.

Responsibilities of Officers

Chairman
The Chairman’s duties are to chair all meetings of the Club and to act as interface between the Club and IBM management.

Secretary
The Secretary's duties are to convene and attend all meetings of the Committee and to take minutes of the proceedings which should be presented for approval at the following meeting of the Committee.

Treasurer
The Treasurer's duties are to keep full and accurate accounts of all monies paid and received by the Club and to prepare a full statement of accounts within 28 days of the Club's financial year end.

Finance

At the discretion of the Company, the Club will receive a twice-yearly donation. This sum will be related to the number of active members as at the preceding 31st December.

Club members and guests will be expected to make a contribution to the event they wish to attend.

No money of the Club or any gain arising from the carrying on of the Club’s business shall be applied otherwise them for the benefit of the Club as a whole.

The Club shall have an account with a recognised Bank or Building Society and such account shall only be drawn upon a minimum of two signatories being the signatures of the Treasurer for the time being of the Club and one other from the Chairman, or Secretary.

Election

Annual General Meeting

The Annual General meeting shall:

1. Receive the audited accounts
2. Receive a report from the Chairman
3. Elect the Officers and General Committee members
4. Consider and if appropriate pass any resolution which the Chairman of the meeting rules is in order, which ruling shall be final and binding on all the members.

Notice of Meeting:

Twenty-one days notice shall be given of all Annual and Extraordinary General Meetings to all members entitled to vote. The non receipt of such notice by any such member shall not invalidate the proceedings.

All retiree members shall be entitled to vote at a General Meeting of the Club and each member shall have one vote.

Extraordinary General Meeting

At the Extraordinary General Meeting, the only business to be discussed is that for which the meeting is called.

Business and Voting at General Meetings

The business at a General Meeting shall be limited to that provided by these rules and those further matters set out in the notice convening the meetings.

At all General Meetings of the Retiree Club the Chairman or in his absence a member of the Committee shall take the chair.

Membership Listings

Trustees

Suspension of Membership

1. The Committee has the right to recommend to IBM management the reprimand or suspension of any member(s) whose conduct is in their opinion prejudicial to the interests of the Club.
2. Only IBM management may suspend or withdraw eligibility for membership of the Club from any member.

Dissolution

The Trustees shall take immediate steps to convert into money all the property of the Club with power to postpone or delay the conversion of any particular property at their sole discretion.

Out of the proceeds of such conversion the Trustees shall discharge all debts and liabilities of the Club including the expenses of such conversion and any remaining balance shall be disposed of by them as directed by resolution of the Club in general meeting and thereupon the Club shall be dissolved; provided that, if the Club shall not within six months of the date of the first resolution resolve on the disposition of any such balance the same shall be applied by the Trustees as they shall at their sole discretion decide.

Observation and Interpretation

Constitution Changes